Forms in Office 365

With the Microsoft Forms tool, you can create surveys, polls and formative quizzes
– and easily see results as they come in. When you create a survey or form, you can invite others to respond to it using any web browser, even on mobile devices. As results are submitted, you can use the light-weight, built-in analytics to evaluate responses. Form data can be easily exported to Excel for additional analysis.

Data collected via the Forms tool is safe and secure as part of the Office365 environment. Since the Forms tool is relatively simplistic in functionality, we recommend using alternatives for complex research activities, for example, for logic-based branching surveys, health-related information, truly anonymous data collection, or for summative and high-stakes exam and similar assessment activities. If you have concerns or questions about using the Forms tool, please consult with your divisional IT team and/or your divisional research services group.


FAQ

Forms Frequently Asked Questions

Forms: How to Access the Forms Tool

You can create a form or survey with questions, define settings, share your form, and check the results—in a few easy steps. Log in to your Office365 account with your standard university ID and password, and click on the waffle in the top left corner to see all the Office365 tools. Select the Forms tool.

For more information about using the Forms tool, please see the Support Resources section.

Forms: Key Features

The Microsoft Forms tool provides basic functionality for forms and surveys. It offers time-saving and efficient features, including:

  • re-usable template forms;
  • option to add pictures and videos to your survey;
  • collaborative design that allows you to co-edit forms with colleagues;
  • limited ability to administer basic anonymous surveys (note: there are limitations on the ability to restricting access to specific anonymous respondents).

For more about the specific features and functionalities of the Forms tool, please see the Support Resources section of this webpage.

Data collected via the Forms tool is safe and secure as part of the Office365 environment. Since the Forms tool is relatively simplistic in functionality, we recommend using alternatives for complex research activities, for example, for logic-based branching surveys, health-related information, truly anonymous data collection, or for summative and high-stakes exam and similar assessment activities. If you have concerns or questions about using the Forms tool, please consult with your divisional IT team and/or your divisional research services group.

Forms: What they Should Not Be Used for and Other Best Practices

Data collected via the Forms tool is safe and secure as part of the Office365 environment. Since the Forms tool is relatively simplistic in functionality, we recommend using alternatives for complex research activities, for example, for logic-based branching surveys, health-related information, truly anonymous data collection, or for summative and high-stakes exam and similar assessment activities. If you have concerns or questions about using the Forms tool, please consult with your divisional IT team and/or your divisional research services group.

Likewise, the Forms tool should not be used for high-stakes educational activity, such as summative assessments or course evaluations (although use of the tool for informal course feedback is fine). If you would like to speak with someone about your pedagogical needs, please contact your local educational technologist or write to q.help@utoronto.ca. If you would like to speak with someone about course evaluations, please write to course.evaluations@utoronto.ca.


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Forms
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